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CODE OF CONDUCT FOR DIRECTORS & SENIOR MANAGEMENT PERSONNEL

1. INTRODUCTION

  • This code of Conduct ("this Code") shall be called "The Code of Conduct for Board Members and Senior Management Personnel of I O System Limited (hereinafter referred to as the Company).
  • This subject code has been framed specifically in compliance with the provisions of clause 49 of the listing agreement with the Stock Exchange.
  • The purpose of this code is to enhance further an ethical and transparent process in managing the affairs of the Company.
  • It came into force with effect from 27th day of July 2006.

2. DEFINITIONS AND INTERPRETATION

  • The term "Board / Board of Directors" shall mean the Board of Directors of the Company.
  • The term "Senior Management Personnel" means the Chief Executive Officers, Company Secretary, Chief Financial Officer and all Departmental / Functional heads of different functions of the Company.
  • The term "Relative" shall mean 'relative' as defined in Section 2(41) and Section 6 read with Schedule IA of the Companies Act, 1956.

3. APPLICABILITY

This Code shall be applicable to the following persons. (a) All members of the Board of Directors of the Company; and (b) Senior Management Personnel as defined in clause 2.2 of this Code.

4. PHILOSOPHY OF THE CODE

The code envisages and expects that the Board Members and Senior Management Personnel must act within the authority conferred upon and in the best interest of the Company and observe the following code of conduct:

  • Shall act in accordance with the highest standard of honesty, integrity, fairness and ethical conduct while working for the Company as well representing the Company without allowing their independent judgment to be subordinated and fulfill their fiduciary obligations. Honest conduct is considered to be the conduct that is free from fraud and / or deception. Ethical conduct is considered to be the conduct conforming to the accepted professional standards of conduct and includes ethical handling of actual or apparent conflicts of interest between personnel and professional relationship.
  • Shall not involve themselves in making any decision on a subject matter in which a conflict of interest arises or could arise, between the personal interest and the interest of the Company. In the event of apprehending of such conflict of interest, the relevant facts shall be disclosed in writing explaining the circumstances that create or could create the conflicts of interest to the Board of Directors for further directions in the matter.
  • Shall avoid having any personal and / or financial interest in any business dealings concerning the Company.
  • Shall avoid any relationship with a contractor or supplier that could compromise the ability to transact business on a professional, impartial and competitive basis or influence decision to be made by the Company.
  • Shall not serve as a Director of any other company or as a partner of a firm that competes with the Company. The Directors and Senior Management Personnel shall obtain approval of Chairman prior to accepting directorship of any other company or partnership of a Firm. Further, they shall inform the Board of any changes in their board positions, relationship with other businesses (including charitable).
  • Shall not exploit for their own personal gain, opportunities that are discovered through the use of Company's property, information or position, unless the opportunity is first disclosed in writing to the Company’s Board of Directors.
  • Shall not seek or accept or offer directly or indirectly any gifts, donations, remuneration, hospitality, illegal payments, favour in whatsoever form howsoever described by the customers, vendors, consultants, etc., that is perceived as intended, directly or indirectly, to influence any business decision, any act or failure to act, any commitment of fraud, opportunity for committing any fraud.
  • Shall comply with all applicable laws, rules and regulations. Directors and Senior Management Personnel must acquire appropriate knowledge of the legal requirements relating to the duties sufficient to enable them to recognize potential dangers. Violations of applicable governmental laws, rules and regulations may subject Directors & Senior Management Personnel to individual criminal and/or civil liability.
  • Shall not derive benefit or assist others to derive benefit by giving investment advice from the access to and possession of information about the Company, not in public domain and therefore constitute insider information. The Board Members and Senior Management Personnel shall make timely disclosures of (i) trading in the shares of the Company, (ii) transactions having personal interest and (iii) related party transactions that are required to be made under laws, rules & regulations and Code for prevention of Insider Trading in the Securities of Spice Systems Limited.
  • Directors / Senior Management Personnel are required to maintain the confidentiality of all confidential information that they receive or become privy to in connection with the Company's business, except when disclosure is authorised or legally mandated. Confidential information includes all nonpublic information that might prejudice the ability of the Company to persue certain objectives, be of use to competitors or harm the Company, its suppliers or its advertisers, if disclosed.
  • Shall protect the Company’s assets, labour and information and may not use these for personal use, unless authorized to do so. Proper care should be taken to ensure that Company's assets are not misappropriated, loaned to others, or sold or donated, without appropriate authorization. Company's assets must be safeguarded against loss, damage, misuse or theft.

5. ENFORCEMENT OF CODE OF CONDUCT

  • Each Board Member and Senior Management Personnel shall be accountable for fully complying with this code.
  • The Compliance Officer i.e. the Company Secretary shall report breach of this code, if any, which comes to his / her notice to the Board.
  • The Company shall ensure confidentiality and protection to any person who has, in good faith, reported a violation or a suspected violation of law, of this code or other Company policies, or against any person who is assisting in any investigation or process with respect to such a violation.
  • Any failure of a Director / Senior Management Personnel to comply with this Code of Conduct will result in referring his / her actions / omissions to the Board of Directors. The Board will consider the reference and take such remedial action as deemed fit by it including removal of the person in question from the Board / Office.

6. WAIVERS AND AMENDMENTS OF THE CODE

We are committed to continuously reviewing and updating our policies and procedures. Therefore, this Code is subject to modification. Any amendment or waiver of any provision of this Code must be approved by the Company’s Board of Directors and promptly disclosed on the Company’s website and in applicable regulatory filings pursuant to applicable laws and regulations, together with details about the nature of the amendment or waiver.

7. PLACEMENT OF THE CODE ON WEBSITE

As required by clause 49 of the listing agreement this code and any amendment thereto shall be posted on the website of the company.

8. COMPLIANCE OF THE CODE

It terms of clause 49 of the listing agreement all Board members and Senior Management Personnel shall within 30 days of close of every financial year affirm compliance with the Code. The Annual Compliance Report shall be forwarded to the Compliance Officer of the Company.

9. ACKNOWLEDGEMENT OF RECEIPT OF THE CODE

All Board Members and Senior Management Personnel shall acknowledge the receipt of this code in the acknowledgement form indicating that they have received, read and understood, and agreed to comply with the code and send the same to the Compliance Officer. Upon revision of this code, the Board Members and Senior Management Personnel shall acknowledge and execute an understanding of the Code. New Directors will sign such a deed at the time when their directorship begins.

10. NO RIGHTS CREATED

This code of conduct is a statement of certain fundamental principles, ethics, values, policies and procedures that govern the Directors and Senior Management Personnel of the Company in the conduct of the Company's business. It is not intended to and does not create any rights in any employee, customer, client, supplier, competitor, shareholder or any other person or entity.


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